14.10.080 Special events.
(A) Authorization. Specialized events require written coordination, regulation, and authorization of the airport manager prior to the public disclosure or advertisement of the event. The authorization will be in the form of a letter of authorization from the airport manager to the special event sponsor in which the sponsor is recognized as involved in the planning process for a specific type of event. Certain activities shall require an executed lease, operating agreement or permit with the airport. A City of Show Low special event permit may also be required as determined by the City of Show Low.
(B) Aviation Activities.
(1) A special event that involves aerobatic maneuvers by aircraft must be coordinated with the airport manager and the local FAA Flight Standards district office.
(2) Special events involving aerial activities that are not of a routine nature for the airport will require the designation and approval of an “air boss” who is experienced in directing and controlling the aerial activities planned for the event.
(C) Closures or Restrictions. All runway, taxiway, ramp area, landside or public area closures or restrictions must be coordinated with the airport manager and other users of the airport well in advance of the event, and not less than sixty (60) days in advance of the event.
(D) Coordination. The sponsor shall make arrangements for such things as auto towing, garbage pickup and refuse cleanup for any and all persons attending or associated with the event. If the special event is expected to attract an attendance of two hundred (200) persons or more, the sponsor must coordinate road and highway impacts with Show Low police, Navajo County sheriff’s office, and Arizona Department of Public Safety. In addition, the sponsor shall coordinate public safety impacts with the City of Show Low police and the Show Low fire district, and arrange any necessary protection (security, ambulance, fire protection, aircraft rescue and firefighting support). Air traffic impacts shall be coordinated and approved by the airport manager.
(E) Damages. Event sponsors shall pay for all direct expenses related to the special activity and compensate the City of Show Low and the Show Low Regional Airport for any damaged property. If the sponsor fails to adequately perform trash and litter cleanup of the airport or repair damaged property in a timely fashion as determined by the airport manager, the airport manager may arrange for the performance of these functions and charge the sponsor accordingly.
(F) Fees. The event sponsor must disclose all special event fees charged to the public to the airport manager. In addition, when fees are charged, the sponsor shall pay fees to the airport manager as specified by lease or operating agreement.
(G) Insurance and Surety. The special event sponsor will be required to obtain liability insurance for the event in an amount determined by the city. The insurance policy will identify the City of Show Low as an “additional named insured” for the event. A performance surety in an amount to be determined by the airport manager shall be provided to guarantee performance of the sponsor’s responsibilities as provided herein. The surety can be provided in the form of a cash deposit, bond, cashier’s check or money order made payable to the City of Show Low.
(H) Normal Ingress/Egress. The special event must be planned to accommodate the normal ingress and egress of motor vehicles for those persons involved in scheduled commercial airline flights, general aviation users of the airport, or other business activities normally conducted at the airport.
(I) Plans. In addition to the required coordination elements, the sponsor shall prepare and present to the airport manager plans to handle adverse weather, dust, hazardous materials spills, emergency services, and public protection. (Ord. No. 2008-02, § 1, 3-4-08. 1976 Code § 16-3-8)